Virtual Assistants for Therapists & Counselors
You went to school to help people, not to process insurance claims. Our VAs handle the business side so you can focus on clinical work.
Solo Practitioners Wear Too Many Hats
65%
of therapists in private practice manage their own admin
12
admin hours per week for the average solo practitioner
55%
of therapy clients expect same-day appointment confirmation
How a Virtual Assistant Helps Your Therapists & Counselors
Our pre-vetted VAs are trained on industry-specific tasks and tools. Here is what yours will handle from day one.
Appointment Scheduling
Booking sessions, managing waitlists, sending reminders, and handling cancellations and reschedules.
Insurance Verification
Checking mental health benefits, session limits, copay amounts, and prior authorization requirements before first sessions.
Intake Processing
Sending intake forms, collecting signed consents, entering demographics, and preparing files for first sessions.
Billing & Claims
Submitting claims, tracking reimbursements, managing superbills, and handling patient balance inquiries.
Client Communication
Fielding new client inquiries, providing practice information, and routing clinical questions to you.
Credentialing Support
Insurance panel applications, CAQH updates, and re-credentialing deadline tracking.
Tools & Software Our VAs Use
The Savings Are Real
A part-time office assistant costs $20,000 to $28,000. A full-time VA costs $18,700/year and provides twice the coverage.
“I was spending 10 hours a week on billing and insurance. My VA handles all of it now and I see four more clients per week.”
LCSW, Private Practice, Brooklyn
Frequently Asked Questions
Ready to Hire a VA for Your Therapists & Counselors?
One phone call. 15 minutes. We will match you with a pre-vetted virtual assistant experienced in therapists & counselors within 48 hours.