The Costs Nobody Talks About
When you post a job listing for a full-time administrative assistant in New York, you see the salary. What you do not see is everything else that comes with that hire. Let us put real numbers on the table.
Full-Time Employee: The True Annual Cost
- Base salary: $45,000 to $55,000 (NYC metro average for admin roles)
- Payroll taxes (FICA, FUTA, SUTA): $3,400 to $4,200
- Health insurance: $6,000 to $12,000 (employer portion)
- Workers comp insurance: $500 to $1,500
- Paid time off (15 days): $2,600 to $3,200 in paid non-productive time
- Office space and equipment: $3,000 to $8,000
- Recruiting and onboarding: $2,000 to $5,000 (amortized)
Total: $62,500 to $89,000 per year.
Virtual Assistant Through Remote Staff NY
- Hourly rate: Starting at $8.99/hour
- Full-time (40 hrs/week, 52 weeks): $18,699/year
- Payroll taxes: $0 (we handle it)
- Benefits and insurance: $0 (included in our service)
- Office space and equipment: $0
- Recruiting cost: $0
Total: $18,699 per year.
That Is a 70% Savings
For a business on Long Island or in Queens running on tight margins, that difference is not just nice to have. It is the difference between hiring the help you need and going without. And going without means the owner stays buried in admin work instead of growing the business.
But What About Quality?
Fair question. Our VAs go through a 3-stage vetting process including skills assessments, English proficiency testing, and a supervised trial period. If the fit is not right, we replace them at no cost. You get dedicated support from someone who knows your systems, your clients, and your workflow.